We are sure that by now you will have received a multitude of communications from a variety of organisations about GDPR (General Data Protection Regulation) and may even be fed up with hearing about it, but it affects us all and Napo is no exception.
GDPR replaces the existing Data Protection Act of 1998 and becomes effective across the European Union on 25 May 2018. Non-compliance with the regulations can result in very heavy (and damaging) fines. Responsibility for protecting personal information does not just rest with organisations but also with individuals; so Napo, its staff, national officers, branch officials and local reps all need to make sure that we are compliant with the new rules. We are working closely with Thompsons Solicitors to ensure that this is the case.
Why does Napo need your information?
In order for you to be a member of Napo and for Napo to provide you with the services and benefits that you receive from us, we must know a certain amount of your personal information – typically that which is asked for on the application form when you apply for membership. We only ever ask you for the information that we need to know in order to fulfil our obligations to you and as such we have a lawful basis for processing your personal data.
We are currently in the process of revising and updating all of our privacy related procedures and policies. Those that are directly relevant to you as Napo members will be available on the Napo website, so please do look out for updates for any further information about the personal information that we hold and how we will be using it.
What do you need to do?
You, the Napo members, also have a responsibility to ensure that Napo holds your correct personal details. We do need you to keep us fully updated with any changes in your circumstances (as your employers will not be able to provide this information to us), for example, changes to home or work addresses, email addresses, phone numbers, salary, maternity/paternity/adoption leave, career breaks, etc. to ensure that our records are up to date and accurate. This can be done by updating your profile in the secure members’ area of the Napo website or by emailing email@example.com. Under the new regulations it is important that some requests for changes are made in writing and both of these options meet those requirements.
The flood of information on GDPR is pretty overwhelming at the moment so we’ll leave it there for now, but we’ll be back with an update and more information next month (plus updates on the website). In the meantime, if you have any questions please do not hesitate to contact us.